Breedlove's fees for the Services consist of a onetime set up fee, and certain recurring and automated monthly, quarterly and/or year end fees, as the case may be, that are charged to customers based on the nature of the Services ordered and payment plan applicable thereto. If you have chosen to use other add-on Services offered by Breedlove, such as Time Tracker or Retirement Contribution Services, you will be charged for the fees indicated at the time of your selection and signing up for such Services. Other applicable fees are invoiced as incurred. Fees apply to all months and quarters in which services are rendered, even in instances of service cancellation mid-month and mid-quarter. If we provide tax filing Services following cancellation (e.g. quarterly and/or annual filings), you will still be billed for such Services in accordance with the pricing terms applicable to you as described below (it being understood that automated billing will continue until we no longer provide Services to you). Breedlove reserves the right to modify its fees and other pricing terms at any time at its sole discretion. Changes in pricing made during a calendar period with respect to ongoing Services shall apply to all such Services rendered during such period. All setup fees are non-refundable. Without limiting the foregoing:
(a) Standard monthly fees cover tax and related payroll services during the month for one employee and are collected within seven business days after the end of the calendar month. Monthly fees apply to all months in which you receive any tax or related payroll services, including, without limitation, the preparation of retroactive tax returns for the relevant calendar quarter. Thus, if you are on a monthly billing plan and close your account in the first or second month of the calendar quarter, you will still be assessed a final monthly fee to complete tax preparation services for the given quarter. Extra monthly fees apply for each additional employee active during the month (even if wages paid are $0), for local tax processing fees, and/or for other monthly filing obligations. This subsection (a) applies to you if you enrolled on or after May 1, 2022 and agreed to be billed on a monthly basis.
(b) Standard quarterly fees cover tax and related payroll services during the quarter for one employee and are collected within seven buisness days after the end of the calendar quarter. Quarterly fees apply to all quarters for which retroactive tax returns are prepared. Thus, if you are on a quarterly billing plan and close your account prior to the end of the quarter, you will be assessed a final quarterly fee to complete tax preparation services for the given quarter. Extra quarterly fees apply for each additional employee active during the quarter, for local tax processing fees, and/or for other monthly filing obligations. This subsection (b) applies to you if you enrolled prior to May 1, 2022, or agreed to be billed quarterly during enrollment, even if the standard quarterly fee collected was marketed or presented as a monthly rate.
(c) The year-end fee, which is in addition to any monthly or quarterly fees and applies to all clients, covers preparation of your federal and state tax returns which, unless otherwise specified, are due annually. Unless otherwise specified, the year-end fee is collected within seven business days following the end of the calendar year, or, if your account is inactive in January, at the time of account closure. Unless you instruct us otherwise, Breedlove will bill for and file the tax returns due for the given tax year even if you have cancelled your monthly or quarterly pricing plan.
(d) Breedlove may charge you and initiate a debit from your account (or charge your card on file, if applicable) for certain additional transaction fees such as reversal and amend/late change fees. You can view these additional service fees in the Resources tab of your online account.
To purchase the Services you will be required to complete certain tax application documentation and, if making payments through bank withdrawals, authorize Breedlove to debit your bank account in accordance with the terms of the Services purchased. In order for an employee of yours to be paid via direct deposit, we also require authorization to credit such employee's bank account.
3.1 Authorization; Funding Requirements; Insufficient Funds.
(a) You authorize Breedlove & Associates, LLC, to initiate debits from any of the bank accounts you add to your account for fees for your selected services and for the amounts of any payroll funding, payroll-related contributions, tax payments, or additional service fees as described herein. You further authorize Breedlove & Associates, LLC to debit or credit any payment method in the amount necessary to correct any erroneous debits or credits, as applicable.
(b) You agree to place funds in the bank account(s) from which electronic funds transfers will be made, or if payment is made by credit card, ensure that your available credit line applicable to such credit card will be sufficient to cover all of the payments made through the Services on your behalf, as of 12p.m. ET three (3) business days prior to the date such payments are scheduled to be made.
(c) In the event that the funds in your bank account(s) are insufficient to cover all such payments, or a credit card transaction is declined due to insufficient credit, you understand and agree that Breedlove shall have no obligation to facilitate any payments to your employees or to pay taxes on your behalf and you accept all liability for any failure to pay employees or make timely tax payments pursuant to applicable law as a result of insufficient funds. Additionally, Breedlove may impose a penalty of up to $75.00 for each such instance to defray Breedlove's administrative costs. Breedlove may, at its sole discretion, also seek to recover from you any payments made to your employees for which your bank account funds and/or available credit are insufficient, and any resulting damages incurred by Breedlove.
(d) In the event of one or more instances of insufficient funds in your bank account(s), or lack of available credit, Breedlove may, at its sole discretion, immediately terminate your service or require you to make payment by bank wire in advance of any payroll payments facilitated by Breedlove for the remaining term of your Services.
(e) In the event of an insufficiency of funds or available credit, Breedlove may, at its sole discretion, withhold payment of any federal, state, and/or local payroll taxes, the payment of which shall remain your responsibility.
3.2 Bundled and Special Pricing.
Some Services may be bundled with other services supplied by our parent company, Care.com, Inc., in which case different pricing terms may apply (it being understood that any services provided by Care.com, Inc. are subject to separate terms and conditions to which you must agree). If you order certain Services (i) that are subsidized by your employer and/or offered through a benefits program with your employer, or (ii) that are offered through an agency through which you found a care provider, different pricing terms may apply. In addition, special pricing terms may apply to the extent that Breedlove provides, as part of the HomePay Services, services to facilitate the reimbursement, through a third party claims administrator, of eligible expenses that you incur in connection with an insurance policy you have with a long term care insurance provider. To the extent that Breedlove provides to you such insurance related services, you hereby specifically authorize Breedlove to submit, on your behalf, your claim information to the relevant claims administrator and/or insurance carrier. Such information may include, without limitation, your insurance policy number and care related tasks (i.e. activities of daily living).
3.3 Third-Party Retirement Plan Services
Breedlove may, from time to time, make available to you information about, or access to, third-party retirement plan providers ("Retirement Providers") that offer retirement plan establishment, administration, investment management, and related services ("Retirement Plan Services"). If you elect to use any Retirement Plan Services, you will enter into a separate agreement directly with the applicable Retirement Provider. Your use of any Retirement Plan Services is governed solely by the terms, conditions, and privacy policies of the Retirement Provider, and not by these Terms. You are solely responsible for reviewing and agreeing to the Retirement Provider's terms before enrolling or directing Breedlove to process any retirement-related deductions. Breedlove is not a party to any agreement between you and a Retirement Provider.
Breedlove does not provide investment, financial planning, insurance, or retirement advice. Breedlove does not act as a fiduciary under the Employee Retirement Income Security Act of 1974 ("ERISA"), the Internal Revenue Code, or any other applicable law in connection with any Retirement Plan Services. Breedlove's facilitation of access to, or processing of deductions on behalf of, a Retirement Provider does not constitute an endorsement, recommendation, or guarantee of any Retirement Provider or Retirement Plan Services. Breedlove does not evaluate, verify, or monitor the investment performance, regulatory compliance, or financial condition of any Retirement Provider. YOU ACKNOWLEDGE THAT THE DECISION TO SELECT AND USE ANY RETIREMENT PROVIDER IS MADE ENTIRELY AT YOUR OWN DISCRETION AND RISK.
If you elect to use Retirement Plan Services, you agree to add the Retirement Provider as an Authorized Contact in your account and authorize Breedlove to process payroll deductions for retirement contributions on behalf of a Retirement Provider, the following terms apply:
(a) Authorization. By enrolling in retirement contribution processing through the Site or by providing instructions to Breedlove (whether directly or through an authorized Retirement Provider), you authorize Breedlove to debit your designated bank account for the retirement contribution amounts specified by you or the Retirement Provider, as applicable, and to remit such amounts to the account designated by the Retirement Provider. Such debits are subject to the authorization and funding requirements set forth in these Terms, including the terms of the Transfer Services Addendum in Section 18.
You are responsible for verifying the accuracy of all contribution amounts and account designations communicated to Breedlove, whether provided by you or on your behalf by a Retirement Provider. Breedlove will process deductions based on the instructions it receives and shall have no obligation to independently verify the accuracy of such instructions. Breedlove shall not be liable for any error, delay, or misdirection of funds resulting from inaccurate or incomplete instructions provided by you or a Retirement Provider.
You are responsible for ensuring that sufficient funds are available in your designated bank account to cover all retirement contribution deductions, in addition to all other payroll, tax, and fee obligations. Retirement contribution deductions will be processed in accordance with Breedlove's standard payroll processing schedule. Breedlove does not guarantee that contributed funds will be received by the Retirement Provider or credited to any retirement account by any particular date. Breedlove shall not be liable for any investment losses, penalties, tax consequences, or other damages arising from the timing of contribution processing or any delay in the receipt of funds by the Retirement Provider.
Any disputes regarding the handling of contributed funds after remittance shall be resolved directly between you and the Retirement Provider.
You may modify or cancel retirement contribution deductions at any time by providing notice to Breedlove, provided that any such modification or cancellation must be received by Breedlove no later than the applicable payroll reporting deadline for the relevant pay period. Modifications or cancellations received after the payroll reporting deadline will take effect in the following pay period. If a Retirement Provider notifies Breedlove that you have terminated your Retirement Plan Services or that deductions should cease, Breedlove will discontinue retirement contribution deductions within a commercially reasonable period, not to exceed thirty (30) days following receipt of such notification, and Breedlove shall not be liable for any deductions processed prior to the effective date of such discontinuation.
To the extent necessary to facilitate retirement contribution processing, you authorize and direct Breedlove to share with the applicable Retirement Provider such account and payroll information as is reasonably necessary to process and reconcile retirement contributions, including your name, contribution amounts, pay period dates, and applicable employee information. Breedlove's use and disclosure of your information is otherwise governed by the Privacy Policy. You are responsible for reviewing the Retirement Provider's privacy policy and for obtaining any required consents from your employees before enrolling in Retirement Plan Services.
Breedlove may, in its sole discretion, discontinue making any Retirement Provider available through the Site or the Services at any time, with or without notice to you. In the event of such discontinuation, Breedlove will use commercially reasonable efforts to notify you in advance so that you may make alternative arrangements for retirement contribution processing. Following discontinuation, Breedlove shall cooperate with you and any successor retirement plan provider, at your request, to transfer such records as are reasonably necessary to enable continued retirement contribution processing independent of Breedlove, subject to applicable privacy and data protection requirements.